PRIVACY POLICY OF THE STEM OLYMPIAD

This Privacy Policy explains the collection, protection, usage, and sharing of your personal information when you register or make a purchase on www.stemolympiad.org (referred to as the 'Site').

ENSURING GDPR COMPLIANCE: PROTECTING YOUR DATA AND PRIVACY
The General Data Protection Regulation (GDPR) is a comprehensive European Union (EU) data protection law designed to provide individuals with greater control over their personal data and establish a harmonized framework for data privacy and security. The STEM Olympiad takes GDPR compliance seriously and is committed to ensuring that your data is handled with the utmost care and in accordance with the law.

Your privacy matters to us, and we are committed to upholding the highest standards of data protection in all our operations. By adhering to the GDPR principles and practices, we strive to protect your data and privacy, build trust with our customers, and maintain compliance with the GDPR. If you have any questions or concerns about how we handle your data, please don't hesitate to contact us at info@stemolympiad.org.

INFORMATION WE COLLECT ABOUT YOU
When you register at the Site, we collect certain information about you which are:
a. name and surname
b. date of birth
c. gender
d. country
e. city
f. school name
g. school grade
h. email
i. telephone number (optional)

We absolutely do not collect payment information (including credit card details) from you when you make a payment for our services through our Site.

HOW WE USE YOUR PERSONAL INFORMATION
We typically use the information we collect during registration for various purposes. These purposes include:

1. Participant Verification: Ensuring that participants meet the eligibility criteria and are registered correctly.
2. Communication: Sending important updates, notifications, and information about the Olympiad, such as exam schedules and guidelines.
3. Scoring and Evaluation: Using the information to evaluate and score participants' performance in the Olympiad exams.
4. Awards and Recognition: Determining eligibility for awards and recognition based on the information provided.
5. Award Shipment: Your name, shipping address, email address, and/or phone number may be shared with postal services or private carriers, for the purpose of delivering awards and medals to your shipping address when you are eligible.
6. Statistical Analysis: Conducting statistical analysis and research related to the Olympiad.

SHARING YOUR PERSONAL INFORMATION
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

User emails are shared with our third-party service provider MailerLite, an email marketing tool, for sending updates and information about our services and exams. Even if you opt out, we reserve the right to send essential transactional messages, including account-related information, maintenance updates, order confirmations, shipping details, account status, and other service-related communications.

We do not see or retain your credit card information. Your credit card information is only accessible to our third-party service provider, Stripe, a widely recognized payment platform. Stripe uses this information solely for secure payment processing for your participation in the Olympiad.

You have the right to access, correct, update, or delete your personal information by contacting us.

UPDATES
We may periodically revise this privacy policy to account for changes in our procedures or for various operational, legal, or regulatory considerations.

CONTACT US
If you have any questions about this privacy statement or the practices of this site, you can contact us by email at info@stemolympiad.org or by sending mail to the following address:
Main Team Organisation GmbH
Zimmersmühlenweg 62,
61440 Oberursel – Germany

DISCLAIMER REGARDING OTHER SITES' PRACTICES
Our site includes links to other websites. We do not take responsibility for the privacy practices or the content of such external sites.

NON-DISCRIMINATION AND EQUAL TREATMENT POLICY
The STEM Olympiad does not discriminate against any member of its community based on gender, race, nationality, ancestry, creed, marital or parental status, or physical, mental, emotional, or learning disabilities in its activities.

Last updated: 5 October 2023